How do I cost a single origin rather than a blend?

The same way, with one green line. The engine does not care how many components a blend has.

Should I include the roaster's running cost?

Yes, in overhead %. Gas, electricity, ventilation and machine depreciation all belong there rather than in a per-bag line.

How do I price wholesale?

Copy the sheet, use the 1 kg packaging, and set a lower target margin. Wholesale trades margin for volume and the workbook will show you exactly how much.

Does this work in Excel and Google Sheets?

Both. Google Sheets: File > Import, or open and make a copy. Excel 365: open it directly. No macros, no add-ons, nothing to install.

I'm not confident with spreadsheets. Will I manage?

Yes. The white cells are the only ones you touch. The Quick-Start Guide has your first real number on screen in about five minutes, and if you get stuck, message me.

Home → Tools → Coffee Roastery Cost & Pricing Calculator

Cost & Pricing Calculator for Roasters

Green prices moved twice since you last set the bag price.

True cost per bag for a coffee roastery, including roast loss, packaging and your time, and the minimum price that holds your margin.

$39 USD · one-time

Buy on Etsy · $39Gumroad coming soon

Instant download · Excel & Google Sheets · works on Mac and Windows · on Etsy today, Gumroad soon

Coffee Roastery Cost & Pricing Calculator dashboard

Who it's for

Made for the way you actually work.

Small-batch roasters setting bag prices that survive a green-price jump
Roasteries selling wholesale and retail from the same roast
Cafe-roastery owners splitting beans between the bar and the shelf
Anyone quoting a subscription without knowing the cost per bag

What's included

Everything in one file.

Dashboard: Three headline numbers and two charts. Read-only.
Start Here: Five steps from opening the file to a real number on screen.
Blend Costing: Where you cost one recipe. The main working sheet.
Green & Packaging: Your shelf. Enter each purchase once; used everywhere.
Settings: Labor rate, overhead, target margin and fees.
Instructions: What each sheet does, and what to do if a number looks off.
About: Version, license and support.
PDF Quick-Start Guide: two pages, first result in five minutes

How it works

Three steps to a number you trust.

Open Settings. Set your hourly rate, overhead % and the margin you want to keep.
Open Green & Packaging. Enter each purchase with its sack weight and set yield % to your roast loss, 82 to 85 is typical.
Open Blend Costing. Name the blend and say how many bags the roast produces.

A look inside

The screens you'll be working in.

List of the eight sheets in the roastery pricing calculator

Blend Costing sheet with green coffee, roast loss and cost per bag

Green and Packaging sheet with purchase prices and units

Settings sheet with overhead, target margin and fees

Three steps to a price: load your greens, cost the blend, read the minimum

Compatibility list showing Excel, Google Sheets, Mac and Windows support

Questions

Good to know.

How do I cost a single origin rather than a blend?: The same way, with one green line. The engine does not care how many components a blend has.
Should I include the roaster's running cost?: Yes, in overhead %. Gas, electricity, ventilation and machine depreciation all belong there rather than in a per-bag line.
How do I price wholesale?: Copy the sheet, use the 1 kg packaging, and set a lower target margin. Wholesale trades margin for volume and the workbook will show you exactly how much.
Does this work in Excel and Google Sheets?: Both. Google Sheets: File > Import, or open and make a copy. Excel 365: open it directly. No macros, no add-ons, nothing to install.
I'm not confident with spreadsheets. Will I manage?: Yes. The white cells are the only ones you touch. The Quick-Start Guide has your first real number on screen in about five minutes, and if you get stuck, message me.

One mispriced job costs more than this.

$39 once, and it's yours to keep. It pays for itself the first time it stops you underpricing a job or leaving margin on the table. No subscription, no login, just a file that does the maths.

Buy on Etsy · $39Gumroad coming soon

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